Menu
Welcome to Woodthorpe Primary School.

Woodthorpe Primary School

Welcome toWoodthorpe Primary School

Business Continuity and Recover Plan

South Bank Multi Academy Trust

Business Continuity & Recovery Policy

 

Approved by Trustees May 2017
Adopted by Governing Body: April 2017
Review Timetable: 3 years
Renewal Date: March 2020

 

1 WHAT SHOULD THIS POLICY ACHIEVE?


1.1 This Policy sets out how core business functions are maintained in the short, medium and long term in the event of serious disruption.


1.2 Examples of serious disruption include:
 Full or partial denial of access
 Full or partial loss of services (electricity, heating, water, telecoms, internet)
 Loss of key staff or skills
 Potential risk of harm
1.3 For clarity about how each individual academy will respond to site-specific incidents, each academy will have in place its own detailed Disaster Plan, which will provide guidance for senior staff in managing a range of critical incidents and situations.
1.4 Each Disaster Plan will include guidance for Headteachers to follow in relation to handling the media.

 

2 WHAT ARE THE AIMS OF THE POLICY?


2.1 To minimise the impact of serious disruption on the strategic objectives of the MAT, by protecting as far as possible the core business functions, namely:
 Student welfare
 Staff welfare
 Education of students
 Strategic management of the school
 Finance

 ICT and telecoms systems

 

3 WHO MANAGES THIS POLICY?
This policy is overseen by the Headteacher of each school, with designated roles delegated to other senior members of staff.

 

4 ASSESSMENT AND IMPLEMENTATION


4.1 The Business Continuity Policy will normally be implemented in response to an emergency incident (see Emergency Response Procedures).
4.2 The Headteacher and other members of the Emergency Response Team (ERT) will assess the scale, impact and likely duration of the incident using Initial Impact Assessment Form (Appendix 1).
4.3 The decision to implement the Business Continuity Policy will be taken by the Headteacher with reference to the Chair of Governors.

 

5 PRIORITISATION AND FORMULATION OF THE POLICY


Once the decision to implement has been taken, a more detailed assessment of the situation and plan of action in response will be carried out by the Headteacher and designated staff using Detailed Impact Assessment and Action Plan (Appendix 2) and with reference to the Business Continuity Policy Framework (Appendix 3). In general, the Action Plan will prioritise in the following order:
 health, safety and welfare of students and staff
 protection of vital assets: physical, data and reputation
 preservation of urgent and necessary channels of communication
 continuity of core business functions

 

6 DELIVERY OF THE ACTION PLAN


6.1 The Action Plan will include designation of roles to particular members of staff. The Headteacher will maintain overall oversight and ownership of the Action Plan.
6.2 The Headteacher will arrange regular monitoring of the Action Plan with input from key stakeholders to ensure that it is being delivered effectively and to make any changes necessary.
 resumption of normal business

 

7 RESUMPTION AND REVIEW


7.1 The Action Plan will include actions towards full resumption of normal business. Once resumption has been achieved, the Headteacher will notify relevant parties that the Action Plan has been concluded.
7.2 The Headteacher will subsequently carry out a full review of the recovery and continuity process and make recommendations for any changes to future Action Plans.

 

APPENDIX 1: INITIAL IMPACT ASSESSMENT FORM

 

What is the nature of the incident
(e.g. fire/flood/storm damage/denial of access)?
 
What is the extent of the incident:  
 Which areas of the site are affected  
What equipment is affected
(e.g. ‘all telephones’ or ‘PCs in Main Office’)
 
Which/how many people are affected  
Which services are affected in which areas
(e.g. ‘electrical supply to B Block’)
 
Which departments are affected
(list each or write ‘all’)
 
What is the expected duration of the incident (list durations of each separate element if different)  

 

Severity Assessment

 

Critical Function Maximum Tolerated Period of Disruption*
Denial of access – full site 1 day
Denial of access < 25% of site 1 day
Denial of access >25% of site 1-4 weeks
Loss of any utility to full site 1-7 days
Loss of any utility to part of site 1-4 weeks
Loss of IT services 1 week
Loss of fixed line telecoms 1 month
Loss of key equipment 1 month
Loss of key service (e.g. catering) 1 month
Loss of >10% of workforce (teaching) 1 week
Loss of >10% of workforce (non-teaching) 2 weeks
Loss of <10% of workforce Normal workforce management
Loss of key role(s) 1+ weeks

 

*This is the time after which it is presumed to be necessary to implement the Business Continuity Plan

 

Decision to implement Business Continuity Plan:
Yes/No

 

APPENDIX 2: DETAILED IMPACT ASSESSMENT AND ACTION PLAN

 

Element Nature of Impact Extent/Quantity Expected Duration Actions Person Timescale
Access to site            
             
             
Services/utilities            
             
             
Staffing            
             
             
Equipment            
             
             
ICT and telecoms            
             
             

 

APPENDIX 3: BUSINESS CONTINUITY & RECOVERY FRAMEWORK: WOODTHORPE PRIMARY SCHOOL

 

Critical function Duration Contingency Arrangements
Accommodation of students if full or partial denial of access Short

Unaffected part of school site
(e.g. Lower Hall, Upper Hall)

York High School hall

Alternative sites: agree with other schools/colleges in the MAT or city

  Long Modular buildings erected on site
Welfare facilities if full or partial denial of access Short

As available on site

If none available, temporary closure of the school

  Long Temporary WCs to be erected on site
Catering – loss of service Short Packed lunch from home/provided by school for FSM students
  Long

Hot food to be prepared off site and delivered to school

Temporary kitchen and dining area to be erected on site

Heating – full or partial loss Short

Additional clothes. Use of existing electric heaters in coldest areas

Hire of temporary heaters or closure of school if temperature falls below recommended temperature

  Long Purchase of alternative heating equipment
Water – full or partial loss Short Use of facilities elsewhere on site (if possible)
  Long

Supply of bottled water / bowser

Consider re-location, temporary closure or temporary buildings

Accommodation of administrative staff Short

Alternative sites within school. Use of laptops/mobiles as necessary

Use of other MAT schools or carry out work at home

  Long Consider temporary buildings
IT systems failure Short

Back-up server located off site to enable retrieval of data

IT providers (VITAL) to be contacted immediately

Teaching delivery to be retained using flip-charts instead of IWBs

  Long Reinstate full functionality as a matter of urgency
Fixed line telecoms failure Short Use of mobile phones, contact CYC as VOIP system.
  Long Replace damaged system. Continue to use mobiles if external problem
Staffing    
Headteacher Short

Deputies to assume key responsibilities

Other senior staff to take on specific tasks

  Long Appoint temporary replacement and/or backfill existing staff acting up
Deputy Headteachers Short UPS teaching staff to take on additional responsibilities
  Long Appoint member of staff internally to act up
Other teaching staff Short Internal cover or supply staff
  Long Internal re-structure or temporary contracted appointment(s)
Business Manager Short Support from MAT Finance team to maintain key tasks
  Long Responsibilities to be covered within the school team and the MAT business team, with roles backfilled where appropriate CYC School Business Support Team – Business Manager service
Site Manager Short Internal cover from relief site manager
  Long

Support from within the MAT if possible

Use of agency staff for longer-term cover

Other support staff Short Manage without wherever possible or use agency staff for EYFS and SEND support
  Long Agency supply and/or temporary appointment

 

Top