Approved by Trustees December 2020
Review Timetable: 1 year
Renewal Date: December 2021
STATEMENT OF INTENT
As a responsible employer, South Bank Multi Academy Trust (SBMAT) believes that the Health, Safety and Welfare of all its employees is a core management function and central to the overall effectiveness of the Trust.
The Trust is committed to:
INTRODUCTION & LINKED POLICIES
This policy sets out procedures and guidelines that enable each school and the Trust itself to demonstrate that they comply with the Health & Safety at Work etc Act 1974 and the regulations made under this Act. This includes the Management of Health and Safety at Work Regulations 1999, including the requirement for employers to take all reasonable steps to ensure that staff and pupils are not exposed to unnecessary risks to their health and safety. This applies to activities on and off the school sites.
The procedures and guidelines set out in this policy also ensure that the health and safety of all visitors to the site is taken into account.
This policy and its procedures should be applied in addition to and alongside the following policies:
Safeguarding & Child Protection
Business Continuity / Critical Incident & Recovery Plan
Staff Code of Conduct
Schools that use other sites and facilities (e.g. sports centres) should have locally based risk assessments and/or health and safety policy/procedure for the use of these premises in place. However, it should be acknowledged that the premises operator has overall responsibility for the health and safety management of the building and maintenance of their equipment.
South Bank Multi Academy Trust (SBMAT) has a responsibility to manage and reduce all significant organisational risks to ensure a safe working environment for all staff, pupils and visitors.
This policy applies to all staff employed by the SBMAT.
This policy requires each school to understand and follow the following four steps for the appropriate management of risk:
THE TRUST BOARD
As employer, the Trust has overall legal accountability for the health and safety of employees and others, and is responsible for making sure that risks, particularly the risks to staff and pupils, are managed so far as is reasonably practicable. It creates and manages the structure of health and safety across the Trust and whilst the schools are delegated the responsibility for the day to day management of Health & Safety, overall legal accountability cannot be delegated and remains the responsibility of the Trust.
In line with delegation from the Board of Trustees, the Trust Principal is responsible for supporting the Trust Board in meeting its accountabilities through establishing a framework for the management of H&S across the Trust. In addition to having operational responsibility for H&S matters relating to the Trust’s central team members.
LOCAL GOVERNING BODY
The Local Governing Body, as the management body, is responsible for ensuring that local H&S policy and procedures are in place and adhered to. Each LGB is expected to appoint a HEALTH AND SAFETY GOVERNOR to take a lead role and be involved in H&S inspections. LGBs (or a sub-committee thereof) should discuss H&S matters as a standard agenda item termly.
The governing body have a key part to play in helping the school to get the balance right on managing risk.
HEADTEACHER/HEADS OF SCHOOL
Headteacher / Head of School has responsibility for H&S on a day-to-day basis, and for all activities carried out on or off their site. They are responsible for promoting the safety and well-being of pupils / students, staff and others attending the school site. Headteachers and the school management team/ manager have considerable autonomy in the day-to-day running of their schools. It is important that head teachers exercise this autonomy in line with the Trust’s policies, procedures and standards.
SCHOOL BUSINESS MANAGER
Within the Trust, the School Business Manager is a clearly identified contact point for ensuring a consistent approach to H&S matters within the school. They may have delegated responsibility for co-ordinating H&S matters, risk assessment,registers, keeping up-to-date with advice on H&S matters, actioning reports of faults and other matters requiring attention, and so on.
HEADS OF DEPARTMENT
Within secondary schools, Heads of Department have expertise in their topic areas and are often in the best position to advise or lead on the arrangements for assessing and managing risk in their department
All of the school workforce play an important part in sensible health and safety management in schools. Staff involvement makes a vital contribution towards achieving safer and healthier workplaces. Employees are required by law to have regard to their own health and safety and that of others affected by their work. They must cooperate with the employer on health and safety matters, perform their duties in accordance with training and instructions and inform their employer of any situation in work that represents an immediate serious danger so that appropriate action can be taken. Teachers and other staff in schools, when in charge of pupils, have an additional, common law duty to act as any prudent parent would.
SCHOOL HEALTH AND SAFETY REPRESENTATIVES
School H&S reps undertake a role representing the views of their colleagues on H&S matters, and have functions given by law. Trade union-appointed health and safety representatives have functions set out in the Safety Representatives and Safety Committees Regulations 1977, whilst other representatives of employee safety have their functions set out in the Health and Safety (Consultation with Employees) Regulations 1996. If a school does not have a nominated H&S Representative, a general workplace representative may undertake the role of representing the views of their members on H&S matters as part of a wider remit.
PUPILS, STUDENTS AND VISITORS
All site users are expected to follow the school’s policies and procedures as advised to them, and to take reasonable care of themselves and those around them.
NYCC HEALTH AND SAFETY (HandS)TEAM
NYCC HandS have been contracted to provide a health, safety and risk management package to schools and to act at the Trust’s “competent person”. They provide annual H&S audits and RAG rated action plans. Each school has access to advice and support by telephone and HandS specific guidance, documents, checklists and templates. A summary of the findings from annual audits undertaken will be presented on an annual basis to the Trust Board Health and Safety Working Group.
ROLES & RESPONSIBILITIES
Each school within the Trust will clearly identify the named person(s) for the following discrete responsibilities (see Health & Safety Responsibility Chart in the school):
Training will be provided for the above named persons to undertake their role and responsibilities.
Named individuals will be identified individually and visibly in the school’s entrance area.
The key functions of these individual roles are set out in the Health & Safety Staff Responsibility Chart and will be incorporated into the relevant Job Descriptions.
The Trust Board and the Trust Principal will consider Health & Safety training on an annual basis, focusing on mandatory training as a priority.
All new employees will receive Health & Safety Induction training. This will constitute familiarisation of their premises layout, including the location of all relevant health and safety items (e.g. fire exits) and local arrangements.
All staff must be made aware of the content of this Health & Safety Policy and relevant local policies and supporting procedures.
All training records will be maintained to ensure that training is up to date and appropriate for any extra duties or responsibilities undertaken.
MANAGING A CRITICAL INCIDENT
The Trust has agreed a separate Business Continuity Plan, which sets out how any critical incident impacting on an individual school would be managed.
Within the Business Continuity Plan, each school has identified the specific procedures it would implement in the case of individual disaster scenarios. This individual Business Continuity Plan is overseen at Local Governing Board level.
In line with this policy, individual schools will use the proformas and guidance from the NYCC HandS service for the safety management of: